Check by Employer
Little Ones Payroll Service understands that finding the perfect nanny who will match your requirements is not easy. Some people might not even know where to start the process of finding one or what they need to do once they have found a nanny or housekeeper. This is why we have provided an explanation of our Employer’s checklist of what you need to do to make sure that your nanny follows all the government guidelines.
The list is not only about making sure that you provide a contract and payslip to your nanny, but It’s also about being sure that your children are safe at home while you are out or at work. Confirming each of the steps you will find will protect your children, your house and your employee. Every person in the working relationship will be protected.
Our specialist assistants have created a résumé of everything you need to check when hiring a new domestic private staff.
You can download our Little Ones Employer’s Checklist here.
What do I need to check to hire a nanny, housekeeper, nanny-housekeeper or any domestic private staff?
The first thing we recommend anyone to do before hiring a nanny or housekeeper is to make sure that the person has the right to work in the UK or in the country the employee will be working in.
You need to bear in mind that if you are going to hire someone in the UK, showing a European passport is no longer enough proof of having the right to work because the UK is no longer part of the EU. Therefore, you will need to ask your nanny or housekeeper to show you a work visa, pre-settled or settled status, or any other document, like residence cards, that will allow the employee to work in the relevant country.
About the pre-settled and settled status, the Government has established that showing the letter they send to the person as proof of right to work is not acceptable to prove this. To be 100% sure that your future employee may work in the UK, you will need to check on https://www.gov.uk/prove-right-to-work
Check work references, DBS check and Paediatric First Aid Certificate
Little Ones Payroll Service recommends that every family that is planning to hire a nanny, housekeeper or any private domestic staff check at least two verbal references of previous employment, that their future employee’s DBS is clean and if they will work with children, that they have a valid paediatric first aid certificate to make sure they know how to react in emergency situations.
This requirement is not a must, but will protect your family and children. It is important to know that the person that you are hiring knows how to correctly react in a situation where your children and home can be vulnerable. Checking employment references will, for example, let you know if what they told you in the interview about the reason why they left their last job is true. You are opening your most precious place to someone new, so knowing that they haven’t had any problem with the law, will help you to keep your family safe.
Employment Contract
Since April 6th 2000, anyone legally classed as an employee has the right to a written document that summarises their role and terms of employment. This includes nannies, housekeepers and staff that work within your home.
Nothing is better than having a complete and precise description of the job that the nanny, nanny-housekeeper or housekeeper will be doing every day. Employer & employee need to agree on the description before starting the job. In addition, you will need to discuss how many days and hours the nanny will come to your house, what the responsibilities of the nanny are, if they will be doing extra hours and how they will be paid, if the job is temporary or permanent, if the nanny needs to drive, and many other specifications.
Pension
Employee Auto-Enrolment is the process in which an employee is made a member of a pension scheme, as they have met certain eligibility requirements, without needing to ask to be part of it. If the nanny meets these minimum thresholds, they must automatically be enrolled into a pension scheme by their employer.
Auto-enrolment is a legal duty of the employer and if you do not meet these obligations, the Pensions Regulator may take certain enforcement actions, which may include a penalty fine. The legal responsibility for auto-enrolment sits with employers.
Automatic enrolment duties apply from the day your new member of staff starts working for you.
Employment Payslip
If you are the employer, you are obliged to give your nanny, nanny-housekeeper or housekeeper a payslip; this is an employee’s right according to the Government official website- Gov.uk. What is a payslip? It’s a note that details the amount the employee has been paid for a specific period and lists any deductions, like PAYE, NI, student loans, and pension contributions. The payslip can be sent on paper by post or given directly to the employee or via email in digital format.
Holiday
Before your nanny, housekeeper or nanny-housekeeper starts working for you, you have the legal obligation to let your nanny or housekeeper know how many days of holiday they are entitled to.
If you hire a full-time nanny or housekeeper who works 5 days a week, they are entitled to a minimum statutory holiday allowance of 28 days holiday per annum. This is made up of 20 holiday days (4 weeks) and 8 bank holidays. This is the equivalent of 5.6 weeks of holiday. If you would like to exclude bank holidays from the allowance in your nanny’s contract, this is the equivalent of 20 days per calendar year.
If you hire a part-time nanny who works less than 5 days a week, they are still entitled to holiday pay. This will simply be pro-rated (reduced in proportion to the number of days worked). The Little Ones Payroll team can help you calculate this allowance
Please contact a Little Ones Payroll team member to calculate your employee’s holiday allowance or use the below holiday entitlement calculator.
How can I become a member of Little Ones Payroll?
We understand that you might prefer talking with a specialist about our services or any question you might have over the phone.
Our team of experts are available Monday to Friday from 8:30 a.m. to 6:00 pm or if you prefer, you can send us an email at payroll@littleoneslondon.co.uk.
Why Work with Little Ones Payroll?
All the trouble of doing these mandatory requirements is easy if you put them all in the hands of qualified individuals. Little Ones Payroll is just the right company for that, as the leader of Nanny Payroll Services with more than 15 years of experience in the market.
Little Ones Payroll isn’t just a Payroll establishment; together with Little Ones Agency, they are a growing childcare and housekeeper provider. This company is led by a team of experts, who assist clients in the most extensive way.
Initially, suppose the family registers as a client looking to hire a nanny or housekeeper through us, they will get a complimentary six months of free payroll services from the date your nanny or housekeeper starts. This means that the company will be in charge of generating payslips and performing the complete payroll service. This includes:
- Registering you as an employer
- Setting up a PAYE scheme
- Generating weekly or monthly payslips
- Tracking your nanny’s Insurance contribution and Income Tax and providing instructions on how to pay these
- Assisting with filing your annual tax return
- Handling the complete payroll record
- Access to our HR services
- Support for any work-related queries, including maternity and sickness
With the Little Ones Payroll excellence and commitment, the team pride itself on delicately aligning a premium, luxury service to those who put their trust in them. Please call the Little Ones Nanny Payroll team for more information on 020 7183 6795.
New to Employing a Nanny ?
Once you have found your nanny, there are a few things that you will need to do prior to them starting with you.
We have highlighted these key steps below for you.
Verify that your nanny is legally permitted to work in the UK
Simply check an ID document (e.g. passport or visa.)
Calculate your overall cost by agreeing on a gross salary.
Your total cost will include your nanny’s gross wage, employer’s NI, and any pension contributions. You can use our Gross to Net Salary Calculator to work this out.
Make sure you have a Employment contract in place.
We will create a bespoke contract for you as part of our service.
HMRC requires you to register as an employer.
We will do this for you as part of our service.